Every tool your merchandising
pipeline needs.
Merchant Pro replaces 6 separate Excel files and endless email threads with one AI-powered platform. Here is everything it does.
Upload a PDF.
Get structured data.
Claude Vision reads every page of your tech pack PDF. It identifies each RM line — fabric, thread, labels, zippers, tags — and extracts the RM code, description, colorway mapping, and placement. The result is a structured BOM draft in seconds, not hours. Confidence scores flag any uncertain extractions for human review.
- Reads free-form PDF tech packs — no templates required
- Extracts 17+ RM categories per style automatically
- Confidence scoring per field (96% avg accuracy)
- Buyer reference files used as AI context for higher accuracy
- Human corrections feed back to improve future parses
BOM drafts that are
actually complete.
The system pre-fills a structured Bill of Materials from the parsed tech pack. Yellow-highlighted cells mark consumption values your team must enter. Download, fill, upload — the pipeline advances automatically. No reformatting, no formula setup.
- Pre-filled from parsed tech pack data instantly
- Yellow cells highlight exactly what needs human input
- Download → fill → upload in one smooth workflow
- Matches reference file RM items automatically
- Supports size-wise consumption (XS–4XL) for fabric
From quantities to FOB —
automatically.
Enter unit prices per RM item and the system calculates total material cost. Add CM (cut and make) and freight, and you get a clean FOB price per piece per colorway. All figures link back to BOM consumption values — change one number and the cost sheet updates.
- Material quantities pulled directly from confirmed BOM
- Extended cost = unit price × order qty × consumption
- CM, freight, and commission fields for full costing
- FOB per piece calculated automatically
- Downloadable Excel in buyer-ready format
The 30-column tracker,
built for you.
The final RM Tracker assembles every piece of data from the pipeline: N colorways × M materials. Order quantity × consumption = required RM. Booking status, LC/PI numbers, and supplier details all in one exportable Excel. What took a merchandiser half a day to build now generates in under 10 seconds.
- N colorways × M materials — every combination covered
- RM Total QTY = Order Qty × Consumption, auto-calculated
- RM Total Value = Total Qty × Unit Price, auto-calculated
- Supplier, booking dates, LC/PI, payment terms included
- Tracking columns left blank for ongoing production use
| RM Code | Material | Supplier | ALDER | BLACK | NAVY | Total Req | |||
|---|---|---|---|---|---|---|---|---|---|
| Req Qty | Ordered | Req Qty | Ordered | Req Qty | Ordered | Qty | |||
| K31779 | Solid Jersey | NOI Solutions | 354 | 360 | 288 | 290 | 312 | 320 | 954 |
| K31779_RIB | Solid Rib | NOI Solutions | 51 | 55 | 42 | 45 | 45 | 48 | 138 |
| T6349 | Sewing Thread | Coats | 620 | 620 | 504 | 510 | 546 | 550 | 1,670 |
| T34266_AD | Main HTL | Avery Dennison | 12,360 | 12,500 | 10,080 | 10,200 | 10,920 | 11,000 | 33,360 |
Know which styles are at risk
before it's too late.
Every style has an ex-factory date. Merchant Pro counts down and applies red, amber, or green risk status based on pipeline completion percentage vs. days remaining. The dashboard surfaces at-risk styles to managers without them having to open each one individually.
- CRITICAL badge for styles with < 7 days to ex-factory
- AT RISK badge for styles with < 14 days
- Risk banner on the dashboard for immediate visibility
- Per-style ex-factory countdown shown on every card
- Calendar view of all ex-factory dates across seasons
Give suppliers exactly
what they need.
Create a read-only supplier view. Suppliers see their fabric booking details, LC/PI numbers, delivery addresses, and can send messages. No access to pricing, cost sheets, or internal notes. Role is controlled at the organisation level — no self-registration.
- Read-only access — pricing always hidden from suppliers
- Per-booking details: qty, delivery date, LC/PI number
- In-app messaging thread for each booking
- Supplier role assigned by ORG_ADMIN only
- No self-registration — full access control
Please confirm lead time for shell fabric and LC readiness.
Factory · 2 days agoConfirmed. Lead time is 45 days from LC opening. Ready to proceed.
Supplier · 1 day agoEvery document,
always where you expect it.
BOM Excel, Cost Sheet, RM Tracker, parsed tech pack extractions — all stored per style and accessible to authorised team members. Download any version. Filter by type across all styles and seasons.
- 8 document types: Tech Pack, BOM, Order Summary, Cost Sheet, Fabric Booking, Supplier Booking, RM Tracker, Reference File
- All versions retained — never lose a previous draft
- Filter by document type across your entire organisation
- Accessible to authorised roles only
Manage an entire season
at a glance.
Group styles by season — FW25, SS26, and beyond. See aggregate completion rates, how many styles are in each pipeline step, and the total at-risk count. A manager can prioritise without opening each style individually.
- Styles automatically grouped by season
- Colour-coded pipeline composition bar per season
- At-risk style count at the season level
- Completion rate per season at a glance
Track AI performance,
not just pipeline progress.
The admin dashboard tracks every Claude API call: token usage, parsing accuracy, correction rates by style type, and monthly cost estimates. Human corrections are stored and used to improve future parse quality — the platform learns your buyer standards over time.
- Token usage and cost per month, per style, per user
- Parse accuracy: fields extracted vs. fields corrected
- Human corrections stored for continuous improvement
- Correction rate trending over time
- ORG_ADMIN-only visibility
Five roles. One platform. Airtight access control.
Every team member gets exactly the access they need — nothing more. Roles are assigned by the ORG_ADMIN.
| Capability | ORG_ADMIN | Manager | Merchandiser | Viewer | Supplier |
|---|---|---|---|---|---|
| Upload tech packs | — | — | |||
| Confirm BOM & pricing | — | — | |||
| Enter order quantities | — | — | |||
| Manage fabric bookings | — | — | |||
| View cost sheets | — | — | — | ||
| Access supplier portal | — | — | |||
| Manage team members | — | — | — | — | |
| View admin analytics | — | — | — | — |
The platform learns. Every action is traced.
Human-in-the-Loop
Every AI output is reviewable and correctable. Corrections feed back into the model context for future parses. The system learns your buyer's standard RM codes over time — accuracy improves with every correction.
Audit Trail
Every action is logged with user, timestamp, and before/after values. Full compliance trace for factory audits or buyer reviews. Know exactly what changed, when, and by whom.
Notifications
In-app bell and email alerts on every pipeline event: step completed, at-risk detection, AI parsing complete, and supplier messages. Resend-powered email delivery.
PO Parsing
Upload a buyer's purchase order PDF. Claude extracts style numbers, colorways, and order quantities by size — pre-filling Step 4 of the pipeline automatically.
Reference Files
Upload buyer standards or previous seasons' tech packs as reference files. The AI uses these as context when parsing new tech packs, dramatically improving extraction accuracy.
Master Data
A master RM items table stores standard line items (17 for Eddie Bauer tees). The system suggests missing standard items after parsing, ensuring no RM is overlooked.
Ready to see these features in action?
Sign in to your workspace and start the pipeline today.
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